Grant Thornton Sweden Chooses Palette for Hosted Invoice management Service
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“PaletteInvoice’s features make it the ideal basis for a cloud service, giving users secure and flexible access to their invoices whenever they need it –saving them time and money.” Lars Lejdborg, Grant Thornton’s head of outsourcing services, Sweden
Key outcomes achieved with PaletteInvoice deployed:
- 350,000+ invoices processed per year for over 300 customers
- Improved efficiency of both internal and hosted invoice management process, saving time and money
- Secure, flexible and quick access to invoice workflow at any time
- Delivered an automated, paper-light processing solution
The Challenge
Grant Thornton Sweden is one of the leading financial and business advisers, providing services in Sweden and internationally for over 300 customers. Currently processing around 350,000 invoices per year, Grant Thornton Sweden wanted to improve the efficiency of its customers’ accounts payable, as well as optimise the company’s own internal invoice management system.
The Palette solution
After deploying PaletteInvoice in 2006 to handle its own electronic invoice management (EIM) service, Grant Thornton also recognised the advantages of using the solution as the backbone of its hosted EIM service for clients.
Lars Lejdborg said: “We deployed Palette in 2006 to handle our internal invoice processing, and found it to be an extremely effective way of streamlining the invoice management process, and delivering a truly paperless service. Based on this experience, we realised the solution could also power a hosted EIM service for our clients.”
Saving time and money
With PaletteInvoice deployed, the solution has optimised the efficiency of both Grant Thornton and its customers’ invoice management cycle.
The EIM service takes advantage of PaletteInvoice’s flexible, web-based architecture to offer Grant Thornton users an automated, paper-light processing solution. Users get quick, secure access in the cloud to their invoice workflows for checking, authorisation and producing detailed reports, with no need for client software to be installed on the PCs of the company’s EIM service users.
PaletteInvoice’s features make it the ideal basis for a cloud service, providing Grant Thornton users with secure and flexible access to their invoices whenever they need it, saving the company time and money.
Attaining quick, secure access
As invoices are managed by a user-friendly web interface, users with access to the Internet can perform authorisation at any time.
Processed invoices are also stored in an electronic archive for easy, quick retrieval. This enables Grant Thornton customers to sign into the EIM service and access their invoice workflow whenever they need to.
A paper-light processing solution
In addition to facilitating quick and secure access, the Palette solution also enables Grant Thornton to deliver a truly paperless service to its customers.
The invoices of EIM service users are sent to Grant Thornton’s partner, Bankgirocentralen for scanning and inputting to PaletteInvoice, where they are subsequently authorised and processed according to the user’s workflow requirements. Invoices are sent for payment to the user’s finance system when fully processed. Recipients can authorise their invoices online for payment.
Looking to the future
Following the successful deployment in Sweden, Grant Thornton anticipates demand to increase for its hosted EIM service, enabling the company to strengthen its international customer base.
Lars Lejdborg said: “With the demand for outsourced services growing, and with the close collaboration between Grant Thornton member firms, we expect to attract more international customers over the next few years, and Palette’s scalability will help us service this growth.”
About PaletteArena
PaletteArena is a complete enterprise purchase-to-payment suite, enabling users to achieve significant, measurable cost savings and efficiency gains in processing supplier invoices and purchase orders. It includes the PaletteInvoice, PaletteBuyer, PaletteContract and PaletteSupplier Portal products, giving a web-based end-to-end solution that improves invoice management from receipt to payment. It integrates easily with accounting, information and business systems to automate and streamline accounts payable activity across the organisation.
About Grant Thornton:
Number of invoices: Grant Thornton Sweden handles over 350,000
invoices per year
Number of customers: Over 300 both in Sweden and internationally
Number of offices: Multiple offices in Sweden and internationally